Electronic laboratory notebook for Helmholtz HZI researchers
Welcome to the Labfolder user portal!
Labfolder is an electronic laboratory notebook that allows you to organize, record, and share data generated in the laboratory on a secure platform.
Since 2019, Labfolder has been used by a number of research groups at Helmholtz HZI centers. The rollout process began with selected groups in Braunschweig, Saarbrücken, and Würzburg. Ultimately, the software will be made available to all HZI research groups upon request.
Helmholtz HZI licenses Labfolder through a central contract, allowing researchers to focus on using the software without having to deal with contract and licensing costs.
Labfolder can be used via the central installation provided by Helmholtz HZI, where all data are stored locally and securely. To create a new account, you must be connected to the local Helmholtz HZI network.
Take advantage of Labfolder’s extensive features and optimize research documentation, collaboration, and compliance in the laboratory.
What are the benefits of an electronic laboratory notebook?
- Integrate all your data directly into your records
- Search and filter options to find specific data
- Customize entries via drag & drop of various elements
- More efficient collaboration with research partners
- Create protocols and SOPs for recurring workflows
- Set up inventory lists to organize laboratory materials
- Securely encrypted via SSL and regularly backed up
Local HZI Labfolder Installation
The local Helmholtz HZI Labfolder installation works for all locations. Please visit the Helmholtz HZI intranet page to learn more about how to obtain access to Labfolder.
Local HIPS Labfolder Installation
HIPS has its own Labfolder server installed locally. Please visit the HIPS Labfolder wiki page to obtain access to Labfolder.
Helmholtz Institute for Pharmaceutical Research Saarland (HIPS)
Master Labfolder with Guided Video Tutorials!
Get familiar with Labfolder by watching our concise, step-by-step videos covering essential features and common workflows — designed to help you get started smoothly.
Watch the Labfolder Video Tutorials
Invite Your Colleagues
Group administrators can invite team members regardless of whether the user already has an account at the time of the invitation. After being invited, your colleagues will receive an email with instructions on how to register and/or join the group.
To invite your colleagues, please follow the steps below:
- Step 1: Navigate to “Groups” via the navigation menu on the left-hand side.
- Step 2: Select the group to which you would like to invite new members.
- Step 3: Click the “+ Add” button and select Invite users.
- Step 4: Enter the user’s email address, select the (sub-)group to which the new member should be added, and click “Invite”.
- Step 5: After receiving the confirmation message, click “OK”.
- Step 6: You can view the status of your group invitations at any time in the group menu.
Join Your Group
After joining your group, you can use your electronic laboratory notebook to collaborate with your colleagues in real time. You can add your own entries to shared projects, create a shared repository for protocols, comment on your data to speed up troubleshooting, and even assign and receive tasks to improve laboratory efficiency.
- Step 1: Open the email with the subject “You have been invited to join a Labfolder group!” from system@labfolder.com. Click the “Accept invitation” button in the center of the message. The link to the login page will open in a new tab.
Log in with your existing credentials. If you do not yet have a user account, simply create one by clicking the appropriate button, then navigate to the “Groups” section via the navigation menu on the left-hand side. - Step 2: Click “Pending invitation” in the top bar.
- Step 3: In the selection window, you will see the administrator who invited you and the group you are about to join. A warning will also be displayed if the group administration restricts private projects. Confirm by clicking the Join group button.
Get Started with Labfolder: Watch Our Video Tutorials
To get familiar with Labfolder, we recommend visiting our video tutorials page. There, you’ll find short videos with step-by-step explanations demonstrating the key features and workflows Labfolder offers.
Watch the Labfolder Video Tutorials
Visit Our Knowledge Base for FAQs & Support
Our website also features a comprehensive Knowledge Base where you can browse frequently asked questions organized by topic. For quicker access, you can use the search bar at the top of the page to find specific answers and guidance.
Your Labfolder Success Manager
Hi, I’m Alankrita Doval, your dedicated Success Manager at Labfolder. I’m here to guide you through a smooth onboarding experience and ensure you feel confident using the platform from day one. Labfolder is designed to be intuitive and easy to learn, with a user-friendly interface, making it simple to organize your research and collaborate efficiently. With my expertise, I’ll provide tailored training and ongoing support to help you seamlessly integrate Labfolder into your daily lab routines. Let’s simplify your lab work and make collaboration easier together.
If you have any specific questions or requests, you can reach us at the following address: customersuccess@labfolder.com
Available Training Types
Labfolder Training: Learn all ELN functionalities
Are you ready to optimize your data, improve collaboration, effortlessly comply with laboratory standards, and make your day-to-day lab work easier overall? Then schedule a Labfolder training session to successfully implement your ELN.
This training consists of two parts:
- a 30-minute administrator training, in which all administrative functions of the Labfolder ELN are explained, including the management of Labfolder groups and projects
- a 60-minute user training, providing a comprehensive introduction to all ELN features so you can use Labfolder efficiently
During this interactive training, you can ask any questions you may have about your ELN!
Schedule a Labfolder training workshop
Labregister Training: Learn how to benefit from our integrated inventory system
Every scientist works with a variety of materials, such as antibodies, chemicals, or plasmids. You may also wish to catalog the equipment used in your laboratory.
With the integrated inventory system, you can organize your inventory lists into categories and manage access rights accordingly. In addition, you can link inventory items directly in your lab notes, helping you improve the traceability and reproducibility of your experiments.
Interested in managing your inventory with Labregister? Then book this session.
Schedule a Labregister training workshop
Q&A Session
When getting started with new software, it is usually helpful to familiarize yourself with all available features or go through tutorials. However, the truly challenging questions often arise only once you start actively using your ELN. Feel free to contact us via the support button in the ELN, or collect all the questions you (and your entire team) have and book a personal Q&A session.
Server Updates
To stay up to date on server updates—such as new functionalities added to Labfolder and resolved issues—please take a look at our server release notes.
Labfolder’s Support Team
Labfolder’s support team consists exclusively of former scientists. Because we understand the challenges of working in the lab, we are happy to help you with any questions regarding the usability of our ELN. To help us resolve your issues quickly, please send a brief description along with a few screenshots to feedback@labfolder.com.
We are also the right contact if you have suggestions for features that you feel are missing in Labfolder. In this case as well, please explain which functionality you are looking for and what you aim to achieve with it.
Frequently Asked Questions
Our website provides a helpdesk where you can find frequently asked questions. The questions are organized by topic, and you can also use the search bar at the top of the page to find what you’re looking for.
Start with Labfolder.
Explore how Labfolder works
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Optimize your workflow with our electronic lab notebook