Electronic laboratory notebook for Helmholtz HZI researchers
Welcome to the Labfolder user portal!
Labfolder is an electronic laboratory notebook that allows you to organize, record, and share data generated in the laboratory on a secure platform.
Since 2019, Labfolder has been used by a number of research groups at Helmholtz HZI centers. The rollout process began with selected groups in Braunschweig, Saarbrücken, and Würzburg. Ultimately, the software will be made available to all HZI research groups upon request.
Helmholtz HZI licenses Labfolder through a central contract, allowing researchers to focus on using the software without having to deal with contract and licensing costs.
Labfolder can be used via the central installation provided by Helmholtz HZI, where all data are stored locally and securely. To create a new account, you must be connected to the local Helmholtz HZI network.
Take advantage of Labfolder’s extensive features and optimize research documentation, collaboration, and compliance in the laboratory.
What are the benefits of an electronic laboratory notebook?
- Integrate all your data directly into your records
- Search and filter options to find specific data
- Customize entries via drag & drop of various elements
- More efficient collaboration with research partners
- Create protocols and SOPs for recurring workflows
- Set up inventory lists to organize laboratory materials
- Securely encrypted via SSL and regularly backed up
Labfolder White Papers
Research laboratories typically need to comply with specific regulations. In our white papers, you will find useful information on how Labfolder helps you meet these requirements.
Local HZI Labfolder Installation
The local Helmholtz HZI Labfolder installation works for all locations. Please visit the Helmholtz HZI intranet page to learn more about how to obtain access to Labfolder.
Local HIPS Labfolder Installation
HIPS has its own Labfolder server installed locally. Please visit the HIPS Labfolder wiki page to obtain access to Labfolder.
Helmholtz Institute for Pharmaceutical Research Saarland (HIPS)
Download Your Labforward Welcome Package!
Our Labforward welcome package contains all essential information for setting up your electronic laboratory notebook. We provide useful tips on how to manage your Labfolder group and organize the project page. In addition, the package includes links to learning materials as well as an overview of all our resources and offerings.
Download your Labforward welcome package!
Invite Your Colleagues
Group administrators can invite team members regardless of whether the user already has an account at the time of the invitation. After being invited, your colleagues will receive an email with instructions on how to register and/or join the group.
To invite your colleagues, please follow the steps below:
- Step 1: Navigate to “Groups” via the navigation menu on the left-hand side.
- Step 2: Select the group to which you would like to invite new members.
- Step 3: Click the “+ Add” button and select Invite users.
- Step 4: Enter the user’s email address, select the (sub-)group to which the new member should be added, and click “Invite”.
- Step 5: After receiving the confirmation message, click “OK”.
- Step 6: You can view the status of your group invitations at any time in the group menu.
Join Your Group
After joining your group, you can use your electronic laboratory notebook to collaborate with your colleagues in real time. You can add your own entries to shared projects, create a shared repository for protocols, comment on your data to speed up troubleshooting, and even assign and receive tasks to improve laboratory efficiency.
- Step 1: Open the email with the subject “You have been invited to join a Labfolder group!” from system@labfolder.com. Click the “Accept invitation” button in the center of the message. The link to the login page will open in a new tab.
Log in with your existing credentials. If you do not yet have a user account, simply create one by clicking the appropriate button, then navigate to the “Groups” section via the navigation menu on the left-hand side. - Step 2: Click “Pending invitation” in the top bar.
- Step 3: In the selection window, you will see the administrator who invited you and the group you are about to join. A warning will also be displayed if the group administration restricts private projects. Confirm by clicking the Join group button.
Materials to Set Up Your ELN for Success
To get familiar with Labfolder, we recommend taking a look at our guide. There you will find step-by-step explanations, accompanied by animations covering all the features Labfolder offers.
Our website also provides a helpdesk where you can find frequently asked questions, organized by topic. Alternatively, you can use the search bar at the top of the page to find answers.
YouTube Tutorials
In this webinar recording, you will learn how data collection in Labfolder groups can be standardized and how this facilitates collaborative work on projects and experiments.
Your Labfolder Success Manager
Hello, my name is Katharina. As a LIV Success Manager, I support you in the optimal implementation of Labfolder by advising you in individual onboarding sessions and conducting training workshops with you.
Before joining Labforward, I worked in various biochemical and biotechnological laboratories. Having initially worked with traditional lab notebooks myself and only later adopted ELNs, I am convinced that ELNs are the future of modern laboratories, as they greatly facilitate daily work and collaboration.
Please select one of the buttons below, depending on which online training workshop you would like to choose for your team, or schedule a kick-off session here:
If you have any specific questions or requests, you can reach me at the following address: katharina.marx@labforward.io
Available Training Types
Labfolder Training: Learn all ELN functionalities
Are you ready to optimize your data, improve collaboration, effortlessly comply with laboratory standards, and make your day-to-day lab work easier overall? Then schedule a Labfolder training session to successfully implement your ELN.
This training consists of two parts:
- a 30-minute administrator training, in which all administrative functions of the Labfolder ELN are explained, including the management of Labfolder groups and projects
- a 60-minute user training, providing a comprehensive introduction to all ELN features so you can use Labfolder efficiently
During this interactive training, you can ask any questions you may have about your ELN!
Schedule a Labfolder training workshop
Labregister Training: Learn how to benefit from our integrated inventory system
Every scientist works with a variety of materials, such as antibodies, chemicals, or plasmids. You may also wish to catalog the equipment used in your laboratory.
With the integrated inventory system, you can organize your inventory lists into categories and manage access rights accordingly. In addition, you can link inventory items directly in your lab notes, helping you improve the traceability and reproducibility of your experiments.
Interested in managing your inventory with Labregister? Then book this session.
Schedule a Labregister training workshop
Q&A Session
When getting started with new software, it is usually helpful to familiarize yourself with all available features or go through tutorials. However, the truly challenging questions often arise only once you start actively using your ELN. Feel free to contact us via the support button in the ELN, or collect all the questions you (and your entire team) have and book a personal Q&A session.
Labforward Live Webinars
Our team has once again carefully selected and prepared a new round of webinar topics. In these live sessions, you will have the opportunity to learn more about the various aspects of Laboratory 4.0.
Server Updates
To stay up to date on server updates—such as new functionalities added to Labfolder and resolved issues—please take a look at our server release notes.
Our team has once again carefully selected and prepared a new round of webinars. In these live sessions, you will have the opportunity to learn more about the various aspects of Laboratory 4.0.
Labfolder’s Support Team
Labfolder’s support team consists exclusively of former scientists. Because we understand the challenges of working in the lab, we are happy to help you with any questions regarding the usability of our ELN. To help us resolve your issues quickly, please send a brief description along with a few screenshots to feedback@labfolder.com.
We are also the right contact if you have suggestions for features that you feel are missing in Labfolder. In this case as well, please explain which functionality you are looking for and what you aim to achieve with it.
Frequently Asked Questions
Our website provides a helpdesk where you can find frequently asked questions. The questions are organized by topic, and you can also use the search bar at the top of the page to find what you’re looking for.
Start with Labfolder.
Explore how Labfolder works
Talk to our expert to find the right solution for your team
Optimize your workflow with our electronic lab notebook